Conversion Appointments

Article 23 of the CUPE 3903 Unit 2 collective agreement covers the relevant provisions of the Affirmative Action “conversion” program. CUPE conversions can take two forms: either the making of an appointment of an individual to a specific position, either within one hiring unit or on a cross-appointed basis, or as the result of a specific search restricted to members of the CUPE 3903 Affirmative Action Pool. Refer to Articles 23.03.1 and 23.03.2 of the Unit 2 Collective Agreement for details. The authorization for any appointment in the department is contingent on that appointment being in one of the areas articulated as a current academic priority for the department, Faculty and University. The decision to recommend a file to the Dean’s Office ultimately rests with the department, not the individual. Candidates may, however, choose to apply directly to the Dean.

Below are the Department of Humanities’ procedures for conversion appointments:

  • The Chair of the Department will forward the call for applications for conversion appointments to all Affirmative Action Pool members. The call will include a copy of the memorandum from the Vice-Provost Academic, the relevant section of the CUPE 3903 Unit 2 Collective Agreement, the department’s approved list of hiring priorities, and a self-identification form. The self-identification form encourages applicants to self-identify according to the five equity groups acknowledged under the terms of the Collective Agreement: women, members of visible minority (racialized) groups, persons with disabilities, Aboriginal (Indigenous) persons, and LGBTQ persons.
  • The department will allow a deadline of at least a month for the submission of applications for consideration.
  • Applications must make clear whether applicants are applying in the professorial stream or in the alternate (teaching) stream or in both. They should consist of a current c.v.; a personal statement on teaching and research that indicates how these align with current Departmental hiring priorities (maximum 1500 words); a sample of scholarly writing (published preferred); a teaching dossier that may include course syllabi, teaching evaluations and other relevant materials; and two letters of recommendation.
  • Applications and letters of recommendation should be sent to the Chair of the Department of Humanities.
  • The Department's Recruitment committee serves as the adjudication committee for conversion appointments.
  • Applications will be assessed in relation to the department’s top-ranked hiring priorities, evidence of research and teaching excellence for applications to the professorial stream, and evidence of research-driven teaching excellence for applications in the alternate stream. While research is not a criterion for tenure and promotion in the alternate stream, applicants nonetheless should be able to demonstrate evidence of some research within their targeted fields if they are to teach in that area and contribute to curricular and pedagogical innovation in that area. In a case where two applicants are considered substantially equal and one of them has self-identified as a member of a visible minority (racialized) group, Aboriginal (Indigenous), a person with a disability, or LGBTQ, the person who self-identifies will be recommended for the appointment.
  • Shortlisted candidates will normally be invited to give a scholarly talk in the Department and participate in an interview process.
  • The recruitment committee will make its recommendation to the Department at one of its monthly departmental meetings, following a thorough discussion of the quality of the candidates and the Department’s needs as set out in our hiring priorities.
  • The Chair of the Department will forward the recruitment committee’s and department’s recommendations in a memo to the Dean’s Office.
  • Files submitted by the Chair to the Dean’s Office should be accompanied by the following documentation: curriculum vitae, letters of reference (including external letters which can be, but are not necessarily, part of the file), assessment by the hiring unit of the candidate’s teaching, scholarly and service potential, an indication of how the appointment fulfills departmental needs and, where appropriate and in light of the candidate’s unique career path, his or her potential for participation in graduate teaching and supervision.
  • All files, including those that are not being recommended, will be forwarded to the Dean’s Office, and the Chair will send a short note thanking each applicant for applying.
  • Typically, the deadline for hiring units to submit files to the appropriate Dean’s office is mid-February; recommendations from the Deans must be received by the Office of the Vice-President Academic & Provost no later than early March; the Vice-President Academic & Provost will recommend the appointments to the President by late March; and the appointments will begin July 1, 200X.